Once you have developed a contract to use the construction, corrected known defects and decided how to secure the property of the church, while others use the building, it is time to warmly welcome the groups you wish to host. The headquarters of the loan or rental of church buildings to outside organizations is that your church may be held responsible for accidents or injuries, even if you were not the sponsor of the event. It is easy to believe that the group and its members would be responsible for their own actions, but often they are not. As a landowner, you may be held responsible. Run the following steps to ensure that your church is properly secure while lending the building to outside groups: Make sure that any agreement you use will be verified and approved by a local lawyer, as laws vary from state to state. If you do not get a building permit contract and an aggrieved person sues the church, your legal status will not be as strong. For groups that already use the building, explain that you need construction use agreements to better define which organization would be responsible in the event of injuries or accidents. Then ask them to conclude your new agreement. Most groups should have no problem taking responsibility for losses resulting from their activities. In fact, they may have taken responsibility from the beginning. During an aerobics step class that meets in your church, a woman rolls on some training devices and falls and breaks her wrist. You`re sorry the woman was injured, but you think the woman or class sponsor should pay her medical bills.
Unfortunately, there are few, if the steps are not taken in advance, there is little that prevents them from suing your ministry in payment. A construction use agreement is only part of the equation. Another important factor in limiting adhesion is keeping your facilities in good working order. If someone falls down the stairs because your handrail is loose, the guilt will probably fall directly on the church. „As part of managing a loss, many churches have admitted that they are probably overconfident,“ said Peter Kujak, a claims advisor for Brotherhood Mutual. „They didn`t think there was a danger from those who walked through the doors. They realized too late the need to control access to their building and block valuables. You can have a church representative present when outside groups use the building. This person can help ensure that the property of the department is protected and that it can be a valuable resource in an emergency. In order to limit the liability your church assumes, all groups that borrow or lease your facilities must sign an Facilities Use Agreement. Ideally, an agreement would include a language obliging the group: speak to your agent if you have any questions about the safety of your building. He or she may have some helpful suggestions.
You should also ensure that customers can evacuate quickly in an emergency. This means that customers are not familiar with your building, so in an emergency, they may not know how to find the nearest exit or phone. You may not even know the name or address of the department – essential details for first aid in an emergency. Before allowing a new group to use your building, you will provide a package of information that a person should reasonably know about your installation.